About this Policy
1.1 This policy explains when and why we collect personal information about our
members and instructors, how we use it and how we keep it secure and your rights
in relation to it.
1.2 We may collect, use and store your personal data, as described in this Data Privacy
Policy and as described when we collect data from you.
1.4 We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, we will be the "controller" of all the personal data we hold about you.
2. Who are we?
2.1 We are the London Corinthian Sailing Club. We can be contacted at:
Linden House, 60 Upper Mall, Hammersmith, London W6 9TA
Telephone: 020 8748 3280
3. Examples of Personal information we collect and why.
Type of information
Legal basis of processing
Managing the Member's
membership of the Club. Managing social, club events and the duty roster.
Performing the Club's contract with the Membership. For the purposes of our legitimate
interests in operating the Club.
Emergency contact details
Contacting next of kin in
the event of emergency
Protecting the Member's vital
interests and those of their
Date, place of birth/ age
Managing membership categories or events that are age related.
Performing the Club's contract with the Membership.
Reporting information to
Provision of adequate
facilities for members. For the purposes of our legitimate
interests in making sure that we can provide sufficient events and suitable facilities (including changing rooms and toilets) for each gender.
The Member's name,
activity, boat name and sail
Managing race entries, race results, moorings and
compound spaces. Sharing race results with other clubs, class associations, and the
RYA, and providing race results to local and national media.
For the purposes of the legitimate interests of the RYA to maintain diversity data required by Sports Councils. For the purposes of our legitimate interests in holding races for the benefit of members of the Club. For the purposes of our legitimate
interests in promoting the Club
Photos and videos of
Members and their
Putting on the Club's
website and social
media pages and using
in press releases.
Consent. We will seek the
Member's consent on their
membership application form and each membership renewal form and the Member may withdraw their consent at any time by contacting us by e-mail or letter.
Qualifications, radio call Signs.
numbers and relevant
Collected for events and shared with those organizing or participating in an event.
For the purposes of our legitimate interests in ensuring sufficiently qualified support for activities, planning future training needs and also that boats on a rally can maintain contact with each other
The Member's name
and e-mail address
Creating and managing
the Club's online
Consent. We will seek the
Member's consent on their
membership application form and each membership renewal form.
A Member may withdraw their consent at any time by contacting us by e-mail or letter to tell us that they no longer wish their details to appear in the Membership
Payment Details Details
Processing of Direct Debits
Verification and Audit of Payments
Member's name and email address
Passing to the RYA for
RYA qualification certification.
For the purposes of our legitimate interests in operating the Club and / or the legitimate interests of the RYA in its capacity as the national body for all forms of boating.
4. How we protect your personal data
4.1 We will not transfer your personal data outside the EU without your consent.
4.2 We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.
4.3 Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.
4.4 For any payments which we take from you online we will use a recognised online secure payment system.
4.5 We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
5. Who else has access to the information you provide us?
5.1 We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law or as set out in the table above or paragraph 5.2 below.
5.2 We may pass your personal data to third parties who are service providers, agents, charter companies and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf (e.g. to print newsletters and send you mailings).
However, we disclose only the personal data that is necessary for the third party to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes.
6. How long do we keep your information?
6.1 We will hold your personal data on our systems for as long as you are a member of the Club, or have expressed interest in becoming a member of the club, and for as long afterwards as it is in the Clubs' legitimate interest to do so or for as long as is necessary to comply with our legal obligations. We will review your personal data periodically to establish whether we are still entitled to process it.
If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment exercise or defence of legal claims.
6.2 We securely destroy all financial information once we have used it and no longer need it.
7. Your rights
7.1 You have rights under the GDPR:
(a) to access your personal data.
(b) to be provided with information about how your personal data is processed
(c) to have your personal data corrected
(d) to have your personal data erased in certain circumstances
(e) to object to or restrict how your personal data is processed
(f) to have your personal data transferred to yourself or to another business in certain circumstances.
7.2 You have the right to take any complaints about how we process your personal data to the Information Commissioner:
Telephone: 0303 123 1113.
Information Commissioner's Office
Cheshire SK9 5AF
For more details, please address any questions, comments and requests regarding our data processing practices to firstname.lastname@example.org.
Last updated 13:41 on 23 May 2018